Defleet Report and Control Administrator – Fixed Term

Are you ready for an exciting challenge in a thriving Defleet Department?

This is a proactive, data-driven role focused on keeping vehicles moving efficiently through the defleet lifecycle. Within the Defleet team, you’ll take ownership of daily reporting, identify risks early, and work closely with both admin and field teams to ensure vehicles do not fall outside of SLA or become aged stock. You’ll be at the centre of operational control – spotting delays, challenging inactivity, and driving action to support faster disposal and reduced holding costs.

About United Rental Group

Founded in 1991, United Rental Group operates the UK’s largest independent rental network – United Rental System, supporting 549 Licensees across over 800 sites nationwide. We’re a collaborative, fast-paced business that values professionalism, shared success, and trusted partnerships.

Ready to make an impact?

You’ll act as the control function for daily defleet activity, ensuring clear visibility across Risk, Dealer, Option to Purchase and Refurb workstreams. Your focus will be on identifying issues early, coordinating action, and maintaining momentum across all areas of the operation.

Key Responsibilities

▪ Defleet Reporting & Oversight – Review and analyse daily reporting across all defleet workstreams, ensuring clear visibility of vehicle status and progress, and feed tracking on collections, inspections and exceptions into the team’s reporting
▪ SLA & Risk Management – Identify vehicles outside of SLA and flag risks early to prevent delays and ageing stock
▪ Operational Coordination – Work closely with administration and field teams to drive timely progression of vehicles through each stage, and keep the booking, collection and inspection schedule on track with our partners
▪ Escalation Management – Escalate blockers or delays promptly to maintain momentum and avoid operational bottlenecks
▪ Disposal Performance Support – Reduce vehicle dwell time and associated holding costs through proactive intervention
▪ Invoice & Cost Control (Interim Cover) – Carry out purchase invoice checks to ensure accuracy and alignment with expected costs
▪ Data Integrity – Validate return data to support accurate reporting and downstream processes
▪ Vehicle Extension Management – Manage and monitor vehicle extensions in line with operational and commercial requirements
▪ Continuous Improvement – Spot recurring delays and suggest fixes, so the process gets better over time

We’re looking for someone who

▪ Has strong analytical and organisational skills
▪ Is proactive and confident in challenging inactivity or delays
▪ Communicates clearly with internal teams and external partners
▪ Is comfortable working with data and operational reporting
▪ Takes ownership and drives tasks through to completion

What We Offer

▪ Competitive salary
▪ Option to join our Private Medical Insurance (AXA PPP) and BUPA Dental Insurance schemes after a 4–6 week settling in period
▪ Genuine investment in personal and professional development
▪ A lively, collaborative culture that celebrates success with events and team recognition
▪ Free on-site parking
▪ Free on-site gym facilities

Contract

Fixed-term contract – between 8 and 9 months.

Working Hours

40 hours per week, Monday to Friday, between 08:00–17:00 with an unpaid one-hour lunch break.

Based at Head Office in Chesterfield. Some flexibility may be needed.

How to Apply

To apply, please send your written expression of interest, along with your CV and salary expectations, to Scott Booker scott.booker@urg.co.uk & Georgina Arbon georgina.arbon@urg.co.uk by Monday 30th November 2026.